Check whether you spend too much time on payroll administration
Are you also tired of heavy payroll processes, a lack of overview and lots of manual data entry?
In many cases, companies spend unnecessarily much time on payroll administration. All too often, though, it is the company's core tasks that get all the attention in the hunt for more optimisation day to day. Payroll is typically what gets overlooked, even though payroll administration is one of the company's most central functions.
Looking at the history of payroll, it hasn't developed much technologically either. By and large, employees have simply gone from receiving a payslip in a window envelope – to receiving it electronically in e-Boks.
Break with the idea of “this is how we always do it”. Give your payroll system a check-up – and take a critical look at your existing payroll processes!
Understand the importance of digital transformation
It is always an advantage to move away from manual processes and towards more digital solutions. By making use of today's digital solutions and tools in a payroll system, you can save a lot of time and get a better starting point for paying all the company's employees correctly every time.
When all payroll data is recorded and stored digitally in the payroll system, pay runs can be done faster and more efficiently, which is a decisive factor in a busy working day.
At Zenegy we are working to revolutionise the payroll market and bring digital ways of working to both companies and employees. Our customers see significant time savings in their daily work of up to 30%. Read about Hobbii.dk, which with Zenegy now does payroll for all its employees in one day instead of a week.
Find the places where you can automate
Manual data entry, cumbersome data collection and heavy processes are just a few examples of factors that can hold back the efficiency of your payroll administration.
That is why it is important to find out which payroll systems can best automate your work processes. A payroll system with automations helps increase the company's productivity and makes it possible to pay countless employees in one go. And you can always be sure that all payslips are handled exactly the same way every time.
There is a long list of tasks that payroll systems can optimise through automation. So it can be a good idea to work out which processes you spend the most time on and then choose the new payroll system. Read more about Zenegy's digital solutions, and get the answer to a more efficient working day.
Increase your employees' satisfaction
Employees are much busier than they used to be – both at work and at home. That is why it is important to include the company's employees in your considerations when you choose a new payroll system.
Zenegy's employee app is just one example of how employees can get an easier and more professional payroll experience. In the employee app, employees can quickly get an overview and register hours, mileage, absence and much more on the go. This makes payroll administration more efficient, as you don't have to make the registrations yourselves, since they are already saved in the system. You also avoid a long list of emails and questions from employees.
Companies benefit greatly from satisfied employees, who are more engaged, positive and productive. So choose an innovative and user-friendly payroll system that can give efficiency and satisfaction a good boost. Also read our blog post about engaging employees.
Do your research
Before you go to your boss, it is important to do your research properly. Look into the many different payroll systems on the market and take an overall look at the company's needs. Get to know how your current payroll system and workflows work, and pin down where you have challenges.
There are many things you can look into. You can find out which systems the company uses every day and whether they can be connected automatically to the new payroll system. That might be the case if, for example, you use time registration, shift planning or bookkeeping systems. That way, you can integrate your payroll system with all your preferred systems and save time on manual data entry – because data is transferred automatically. Read about Zenegy's many integration options here.
Fortunately, changing payroll system doesn't require any major organisational change. But a new, modern and digital payroll system can make a big difference to optimising your payroll processes.
Prepare your pitch to your boss
The last step before you persuade your boss – is preparing your pitch. Prepare well and have two alternative payroll systems ready. Assess where the new payroll system is strongest, and where you can best save time and gain an overview. Describe the advantages of the new payroll system and the drawbacks of the old one – and use the advantages to sell the system to your boss.
It is important to be aware that it is usually easiest to stay with existing routines. But remember that resistance can easily be prevented or met if you put yourself in your boss's shoes and argue for the importance and the advantages of the new payroll system. Focus on what a change of payroll system will mean day to day and how it will optimise the whole company's payroll administration.
Stress how crucial it is that payroll runs as smoothly and correctly as at all possible, and perhaps set out a number of concrete factors. These might be financial aspects or time savings, where you show that the person responsible for payroll can use their time more sensibly.
You can also read about why Løbeshop.dk switched to Zenegy Payroll – even though the old manager didn't think it was necessary.
