HR module
Keeping track of which access each employee has to the company's IT systems, and which equipment he or she has been given, is absolutely essential for a company's security and bottom line.
When new employees join a company, they usually get access to a number of the IT systems used for the work. In many companies it is also perfectly natural for staff to be given equipment such as computers, phones, credit cards or company cars. In some cases this happens as soon as the employee starts, and in others the equipment is lent to employees as the need arises. That is why it is also easy to lose track of which IT access has been given and which equipment has been lent out, and that leaves its mark – on both the company's costs and its IT security.
By keeping a structured overview of which employees your company has lent equipment to, and when it is due back, you can avoid spending unnecessary amounts of money on new equipment that is not really needed. And the same goes for access to your IT systems: if you keep track of which employees have access to your IT systems, you also avoid paying for more access and licences than you need. Especially when an employee leaves, it is important to be sure that all his or her access is shut down and that all equipment is returned. It can have serious consequences if a former employee still has access to your systems, or if equipment such as credit cards is not returned or blocked straight away.
So there is a clear advantage, in terms of both security and cost/benefit, in keeping a complete overview at all times. In fact, it is so important that it should be formalised through an internal policy and a structured process – and that can be done with a digital solution that helps you keep the overview. And strong internal processes don't just create overview and security – they also save managers and administrative staff time, for example when the company's equipment has to be taken stock of, or when an employment ends.
And that is exactly what Zenegy can now help you with too, through the new Items & Access module. You can read more about it here.
